While Microsoft Word Track Changes and Comments are well known document review tools for editors and reviewers, Microsoft PowerPoint 2010 also has its own set of review tools you can use when you’re reviewing the next big client presentation. Like it or not, a lot of the civilized business world runs on PowerPoint presentations making it in everybody’s best interest to get reviewers using electronic review tools to review PowerPoint slides.
In this post, let’s take a look at those review tools:
One of the most useful – yet potentially embarrassing –features of Microsoft Word is Track Changes. Using the Track Changes feature lets you electronically markup your Word documents with edits, additions, and revisions. Think of it as an electronic red pen so to speak.
The potential embarrassment of the feature comes in when you don’t accept the Track Changes. Comments, edits, and revisions not fit for public consumption can leak out. Even if none of the comments are critical it is just plain sloppy to have a recipient open up a document that still contains markups.
Here is the advice I give people about using track changes:
Security and Privacy for Microsoft Office 2010 Users by Mitch Tulloch is a book I’ve been trying to find for years. Throughout my time as a technical writer, I’ve bumped into some minor to major security and privacy issues related to the development and distribution of Microsoft Office documents including some that caused a measure of embarrassment to people. By extension of my work as a technical writer, I’ve had to give both formal and one-on-one training about some of the topics in this book and can tell you it is easy to say it’s just Microsoft Office until something you don’t want to leak out gets out in one of your documents. read more
One you get started with OneNote 2010 it can be hard to stop finding uses for it especially if you work in a writing and research heavy job like the one I do as a technical writer. This is why I always recommend getting a flexible organizational schema in place when you first start using the application. Tagging in OneNote enables you to put key terms on your OneNote pages that can help you better search for OneNote content.
One of the hidden gems of Office 2010 is that it now includes OneNote 2010 – the latest release of Microsoft’s simple yet elegant note taking application. Formerly, you had to purchase OneNote separately making it a special software request inside many corporations and not standard issue. Now that it comes with all versions of Office 2010, my first hope is that it helps slay the useless tradition of taking meeting minutes, but before that comes collaborating with OneNote.
OneNote can serve as an effective backchannel for collaborative note taking, whiteboard session captures, and capturing the myriad of bits and bytes that comes with running a technology project.
Now that you have notebooks teeming with notes and data it’s time to settle in with OneNote as part of your daily workflow. In Getting Started with OneNote 2010: Part 3, we’ll take a look at how to search through your notebooks for information and how to get information out of OneNote 2010 into other applications and to other project team members.
There is more to sharing Word documents than the ancient tradition of attaching them to an Outlook email. Now Word 2010 makes it easy to share your Word documents over the web or SharePoint without you having to leave the application and creating too many steps between your documents and their recipients
Click File. The BackStage View appears. Click Save & Send to access Save & Send options. Here is a breakdown of options that are available:
Professional documents can go through many changes before you declare them final and ready for publication. Along the way to final document, it is real easy to chock up a lot of questions and ideas that don’t have any place in even the draft document. While Word has some great commenting and track changes tool, it doesn’t take too long until the document can flash an unfortunate author back to freshman comp class. Now, in Office 2010, you can take notes in OneNote and link them to your document.
In Getting Started with OneNote: Part 1, I focused on how to get yourself started in OneNote 2010. Now that you have notebooks setup, it’s time to get your information into OneNote. While this is going to be an ongoing task for many OneNote users, expect some setup time if you are moving your information into OneNote for the first time.
OneNote offers some flexible options for getting your information into its pages and note books. Here are some options for getting your information into OneNote 2010. read more
I’ve written before about securing Microsoft Word documents in the Windows world. It’s an important but often overlooked step of the publications process especially if you produce any kind of sensitive documents. However, what about document security if you are using Microsoft Word 2011 on the Mac?
There is a lot of stuff lurking beneath Word documents that can pose security and privacy risks like author information, metadata, track changes, and comments.
Here are some options for securing your Word documents on the Mac:
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